A structured toolkit for UK public bodies setting up or formalising how they handle location filming.
Includes a self-audit that scores your organisation across opportunity, capacity, and readiness. Operating model guidance to match your resources. Practical lessons on handling enquiries, approvals, fees, resident communication, and reinstatement. High-level fee benchmarks to sense-check your pricing. A 30/60/90-day implementation plan. 13 downloadable working documents (workbooks, checklists, templates, and letter frameworks).
Plus over 75 real-world example documents from other UK councils and public bodies, covering fee schedules, codes of practice, contracts, filming guides, and more.
12 months of access
How the toolkit works, what to expect, and how to get the most from it.
What productions need, the types of filming you'll encounter, who you'll deal with, and what Location Managers actually want from you.
A structured half-day assessment scoring your organisation across three areas: opportunity, capacity, and readiness. The output tells you where you stand and which operating model fits.
Three models for handling filming, from minimum viable to growth-ready. Match your audit results to the right approach for your resources and demand.
Where filming should sit in your organisation, who needs to be involved, and how to build internal support without waiting for formal approval.
The practical processes: handling enquiries, approvals, permits, department coordination, shoot-day management, resident communication, and reinstatement.
How to build a defensible fee structure, which charging model fits your situation, and high-level benchmarks to sense-check your pricing against peers.
A 30/60/90-day plan to turn everything into action, plus briefing checklists for leadership, legal, finance, and comms.
Downloadable templates to fill in, adapt, and use internally. These are practical starting points, not finished policies. Adapt them to fit your organisation.
A collection of published fee schedules from UK councils and public bodies, showing how different organisations structure and price their filming charges. These are real documents sourced from publicly available council websites and FOI responses. Use them to see how others present their fees, what they charge for, and how they tier pricing by crew size or production type. They are not templates to copy directly, but practical reference points as you build your own.
Published filming policies and codes of practice from UK councils and public bodies, covering everything from general filming guidelines to specific policies on drone use. These documents were publicly available at the time of collection. Review them to see how other organisations set out their rules, conditions, and expectations for productions filming in their area.
Real filming agreements, terms and conditions, and licence documents used by UK public bodies and cultural institutions. These were sourced from publicly available council and institutional websites. They show how different organisations structure the legal relationship with productions, including liability, insurance, reinstatement, and permitted use. Have your own legal team review any language before adopting it.
Filming application and notification forms published by UK councils. These show what information other organisations ask for at the enquiry stage and how they structure the intake process. Use them as reference when designing your own form, but adapt the fields and format to suit your organisation.
Guides produced by UK public bodies for visiting productions, covering how to make an enquiry, what to expect from the process, local information, and FAQs. These are some of the better examples we found during our research. They show what a genuinely useful filming page looks like when it goes beyond a phone number and an email address.
Published guidance documents covering how road closures, parking suspensions, and traffic management for filming are handled by different UK authorities. Road closures are one of the most complex and time-sensitive elements of location filming, and these documents show how other organisations set out the process, timelines, and responsibilities.
Events policies and frameworks from UK councils that include provisions for filming alongside other outdoor events. These show how some organisations handle filming within a broader events management structure, including charging, health and safety, and stakeholder coordination. Useful if your council manages filming through its events team.